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Although many businesses practice some form of space management, some still rely on old methods of paper and pencil or Excel spreadsheets. These companies are missing out on the many benefits that leading space management software (SMS)solutions can offer. Space management software is revolutionizing the field of space management, adding efficiency and detail to the traditional space management system. In this article, we will explore the basic principles behind space management and highlight some key benefits of space management for organizations.
Space Management Defined
Space management is the management of spaces – control and supervision of the physical spaces a business or organization occupies. This could be a single floor, multiple floors within a building, or multiple floors within multiple buildings. Space management is simple in concept yet far more complicated in practice.

The practice of space management involves creating a space management system, and like many things in business, there are multiple ways to do this. A simple paper and pencil diagram could show the floor layout and room occupants, or an Excel file could contain the details about each space including occupants and resource usage. However, as organizations become more complex and as the need (even for small businesses) to cut costs and improve efficiency increases, these old space management methods are now becoming obsolete.

Instead, facility managers are turning to space management software to coordinate the management of spaces. Space management software makes the process easier, more accessible, and allows for additional capabilities such as space planning. It has become an ideal way for quickly and effectively implementing a space management system.
Benefits
So why are businesses and organizations interested in space management? Here are just a few of the benefits for creating a space management system.
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